Note that if you are accessing the Services as an employee, your employer will log into the employer-facing portal and enter your information. Once the information is entered, an email will be automatically generated and sent to you with a username and password.
The Services are not intended for the access and use by anyone under the age of 13. We may collect data you provide to us about your dependents (including your children) for the purposes of your enrollment and benefits management, but we do not knowingly collect or solicit personal information from children under age 13. If you are under 13, please do not attempt to register for the Services or send any personal information about yourself to us. If we learn that we have collected personal information from a child under age 13, we will delete that information as quickly as possible. If you believe that a child under 13 may have provided us personal information, please contact us at firstname.lastname@example.org.
What Information does Decisely Collect?
Information You Provide to Us:
We receive and store any information you knowingly provide to us so that we can provide you with the Services. For example, through the registration process or through your account settings, we may collect Personal Information such as your name, physical address, date of birth, email address, and phone number. We may also collect the following Personal Information from you or your employer or benefits provider in order for you to make an order or benefit election, or manage your benefits:
Social security number, date of hire, salary, group benefit plan choices, carrier information, group number(s), employee classification, spouse and dependent names, work location, job title, premium amounts, provider codes, termination date, employee contribution of premium, user name, password, effective dates of insurance coverage, reenrollment date, and security access level. In some cases, we may import this information directly from your employer’s payroll system, including without limitation your bank account information.
We may use protected health information (PHI), as defined under the Health Insurance Portability and Accountability Act (HIPAA), for our management, administration, data aggregation and legal obligations to the extent such use is permitted or required by a business associate agreement (BAA) between us and a group health plan (Plan), and not prohibited by law. We may use or disclose PHI on behalf of, or to provide services to, a Plan for purposes of fulfilling our service obligations to a Plan, if such use or disclosure of PHI is permitted or required by the BAA and would not violate HIPAA’s Privacy Rule.
In the event that PHI must be disclosed to a subcontractor or agent, we will ensure that the subcontractor or agent agrees to abide by the same restrictions and conditions that apply to us under the BAA with respect to PHI, including the implementation of reasonable and appropriate safeguards.
We may also use PHI to report violations of law to appropriate federal and state authorities.
We have implemented administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic PHI that we create, receive, maintain, or transmit on behalf of a Plan, including:
Maintaining appropriate clearance procedures and providing supervision to assure that our workforce follows appropriate security procedures;
Properly training our staff to assure that it complies with our security policies;
Properly encrypting PHI we transmit over the Internet;
Properly storing, backing up, disposing of and reusing PHI;
Properly authenticating and controlling access to PHI;
Using appropriate security incident procedures and providing training to our staff to detect and analyze security incidents; and
Maintaining a current contingency plan and emergency access plan in case of an emergency to assure that the PHI we hold on behalf of a Plan is available when needed.
Information Collected Automatically
Will Decisely Share Any of the Personal Information it Receives?
We neither rent nor sell your Personal Information in personally identifiable form to anyone. However, we may share your Personal Information with third parties as described in this section:
Your employer, insurance carriers, benefits providers and insurance brokers. The purpose of the Services is to provide you and your employer with an online system for managing the employee benefits it offers. To that end, we will share the Personal Information you provide with such entities as necessary to enroll you in benefits and allow you to manage your benefits through our online system, and by using the Services you consent to such sharing. We do not control these entities or their policies and practices, and we make no representation or warranty about how they will treat your Personal Information. If you cannot accept this risk, you should not use our Services.
Information that’s no longer personally identifiable. We may de-identify your Personal Information so that you are not individually identified, and provide that information to our partners. We may also provide aggregate usage information to our partners, who may use such information to understand how often and in what ways people use our Services, so that they, too, can provide you with an optimal online experience. For example, we use Google Analytics services. However, we never disclose aggregate usage information to a partner in a manner that would identify you personally, as an individual.
Agents: We employ other companies and people to perform tasks on our behalf and need to share your information with them to provide products or services to you; for example, we may use a third party hosting services provider to host the Services. We also use a third party chat widget so that you can chat with benefits managers through the Services if you have any questions. Unless we tell you differently, our agents do not have any right to use the Personal Information we share with them beyond what is necessary to assist us.
Business Transfers: We may choose to buy or sell assets. If we (or our assets) are acquired, or if we go out of business, enter bankruptcy, or go through some other change of control, Personal Information could be one of the assets transferred to or acquired by a third party.
Is Personal Information about me secure?
We have implemented and maintain physical, electronic, and procedural safeguards to protect your non-public Personal Information. We use and share your Personal Information to the extent minimally necessary and only with those who use your information as a means to service your account. We require all of our employees who might use your Personal Information to respect its confidentiality. We also require each unaffiliated third party with whom we contract to assist in servicing your account to agree to abide by safeguards and privacy standards that are the same or substantially similar to those followed by us.
Your account is protected by a password for your privacy and security. You must prevent unauthorized access to your account and Personal Information by selecting and protecting your password appropriately and limiting access to your computer or device and browser by signing off after you have finished accessing your account.
The Services are secured using SSL encryption provided by a third party. We endeavor to protect the privacy of your account and other Personal Information we hold in our records, but unfortunately, we cannot guarantee complete security. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of user information at any time. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures incorporated in the Services.
What Personal Information can I access?
Through your account settings, you may access, and, in some cases, edit or delete information you’ve provided to us.
The information you can view, update, and delete may change as the Services change. If you have any questions about viewing or updating information we have on file about you, please contact us at support@Decisely.com.
Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to ask us for a notice identifying the categories of Personal Information that we share with our affiliates and/or third parties for marketing purposes, and providing contact information for such affiliates and/or third parties. If you are a California resident and would like a copy of this notice, please submit a written request to: support@Decisely.com or 1700 Montgomery Street, Suite 240, San Francisco, CA 94111.
What choices do I have?
You can always opt not to disclose information to us, but keep in mind some information may be needed to register with us and use the Services.
You may be able to add, update, or delete information as explained above. When you update information, however, we may maintain a copy of the unrevised information in our records. Some information may remain in our records after your deletion of such information from your account. We may use any aggregated data derived from or incorporating your Personal Information after you update or delete it, but not in a manner that would identify you personally.
What if I have questions about this policy?
If you have any questions or concerns regarding our privacy policies, please send us a detailed message to support@Decisely.com, and we will try to resolve your concerns.
Decisely is reimagining the way brokers and small businesses work together. The Decisely solution provides the best combination of benefits, HR resources, and technology to support small businesses in the United States.