It’s time to prepare for summer PTO requests. Not surprisingly, the three months of June, July, and August are the most popular times for employees to use PTO. Even when your team is off, your business still needs to, well… stay in business. Here’s 3 tools to help you manage the PTO vacation season:
Allow Your Team To Recharge
Your team needs time off to recharge and reboot. Avoid discouraging the use of PTO. Time off allows employees to focus on their mental health – and they’ll return with increased levels of productivity. Win-win.
Ask The Right Questions
First, do you have a PTO system in place? If so, what kind? Paper or electronic program? Either way, it needs to be easy for you to manage. You don’t want too many team members gone at the same time.
Along with an efficient PTO system, you should have a PTO policy in place. Your team should also know this policy. Think about creating deadlines to submit PTO requests. How will your employees know if or when their PTO request will be approved? In a nutshell, the more organized you are, the easier the summer rush will be.
Any managers on staff should know the procedure for approving PTO. If managers are aware of expectations, the job of your HR manager becomes much easier. Managers should also set expectations for their employees. For example, certain projects may have higher priority than others and some tasks might need to be completed before an employee goes on vacation.
Other times, the project can continue while the employee is away. Again though, it comes down to expectations. Before any team member takes PTO, make sure they provide instructions for other colleagues that might be covering for them. This includes files, potential vendors or contacts, and the right tools overall. Your best resource for all of this: communicate those working for you.
By keeping organization and expectations at the forefront, you’ll be able to efficiently manage summer PTO requests. Your employees will get to enjoy their vacations and your organization won’t skip a beat while their away.